QuickBooks application reminds you always with a pop-up message to change your password before the end date of 90 days to ensure your data is safe from cyber threats. With the increasing number of cybercrime data security is the primary requirement for QuickBooks users so one should know how to Reset QuickBooks Password. In order to maintain the privacy of the user’s account changing the password frequently is very essential.
At times, QuickBooks users might face difficulties and users may be Unable to Reset their QuickBooks Administrator Password. This article is all about how to Recover lost passwords for QuickBooks or how to Crack QuickBooks admin passwords. Read the entire article to follow the instructions step by step.
Note-
Before you Reset your password to QuickBooks Desktop 2022/ 2023/ 2024 you should always know certain important points.
- Make sure to reset your password without spaces, it’s important that your password should not contain any spaces.
- Follow the correct instructions to create the password, a minimum of 7 characters (letters, numbers, special characters), at least 1 number, a minimum of one uppercase letter, etc.
- You might be seeing an incorrect login screen if your keyboard not functioning correctly, so make sure to check your keyboard.
- You may also face the error while entering the password if the screen is the Administrator login screen and you have a non-admin login.
- Check the Caps lock on your keyboard and space bar while entering the password.
- One of the most important is to reset the password of QuickBooks Desktop at a timely interval to maintain security.
- While creating the password number lock should be off.
Key Information When You Forgot QuickBooks Password
- In order to authenticate the identity, there are certain precautions that the QuickBooks application carries out. The overall process requires certain information which is listed below.
- The license number of QuickBooks (15-digit number)
- You must have the email id of the specific content.
- Your zip code registered with QuickBooks
- Registered contact detail must be available to the user.
- The full registered name of the contact should be present with the user.
- Details should be entered in the same way as they appear on the Intuit account.
- Once all the details are collected, you are all set to change the password.
2 Types of QuickBooks Desktop Password you can reset
You can reset either the QuickBooks admin password or the normal user password. If you are unable to decide which type of process to reset you can check the process given below.
User Password
In case you do not have admin credentials and you are not an admin user. In that case, the QuickBooks admin can reset your password for you.
Admin Password
An admin password can be selected in the case: –
- When you may not need to enter a username while signing in to the application.
- Another case is when the user’s name is admin or another admin username you created earlier.
Related Article: How to use QuickBooks File Doctor to eliminate common errors
Precise Steps to Reset QuickBooks Password
Once you are aware of which type of password you need to reset, then follow the steps given below.
Case 1: Reset User Password For QuickBooks Desktop
If a user forgets their QuickBooks password and is looking for a way to reset it, they will first need the admin password. Once they have the admin password, they can follow the steps to reset their user password in QuickBooks. If not, they should ask the admin to reset the password and provide their ‘user_name.’
- Open QuickBooks and log in as the admin.
- Go to the “Company” menu and click “Set Up Users and Passwords.”
- Click “Set Up Users” and type your admin password again when asked.
- Find the user whose password you want to change and click “Edit User.”
- Type a new password for the user.
- Choose a security question and write the answer.
- Click “Next” and then “Finish.”
Case 2- Steps to Reset your password for QuickBooks Desktop (Administrator)
- When you logged in QuickBooks application, this will automatically create the admin user you may be using another login reference added by the Admin.
- Click on the Company File, and select the Company.
- Now Set-up users and Passwords.
- Enter your current password.
- Type your new password, and confirm it by reinterring the new password.
- Click on the Ok button.
- In case you “forgot your QuickBooks user password“, you can try the below-mentioned tips to Reset your QuickBooks Password.
Reset QuickBooks 2020 and earlier Password (Use Challenge Question)
- On the login screen, choose. “I forgot my password”
- Click on “Security Questions” and click on the Ok button.
- A pop-up message appears on your screen. “When you removed the password and challenge answer and question, your company file is no longer password-protected. When you nearby this window, then you create a new password and select and answer your challenge question.” Press the close button.
- Now, open the window and change the QuickBooks password.
- After that, select New Challenge Questions by entering a New Password.
- Finally, click on the Ok button your File will be Open.
QuickBooks Automated Password Reset Tool- Simple way to use it.
To Reset the Password QuickBooks watch the following video and then perform the listed steps:
- From the Intuit official website, download the QuickBooks Password Reset Tool.
- Now, go to the system’s Download folder.
- Double-click on the QuickBooks Auto Data Recovery utility.
- Now, press the Browse button and select the company file that is locked.
- Select Next and then Sign in to the email account linked with QuickBooks.
- From Intuit you will get the security code.
- In the Password Reset window, enter the security code.
- Create a new password for the QB Company file and then click on the Next button.
- Wait for some time until the tool reset the password.
- Enter the newly created password in the company file.
- Click on the Ok button, further you can access the company file using the new password.
Note– If you are unable to reset your QuickBooks password with the Automated Password Reset Tool you can use the QuickBooks Password Recovery Tool.
- Launch QuickBooks Desktop, and open the Company File.
- A pop-up screen will appear to enter your password.
- Click on “I forget my password.”
- Fill in the answers to your security questions and click on the Ok button.
- Click on the Close option once you get the Password Removed Window.
- Now, the QuickBooks application will ask you to create a new password and choose the Security Question.
- Fill out the information and click on the Next button.
- Finally using the new password open the QuickBooks Company File.
Quick solution if your QuickBooks is locked up
It is possible that your version of QuickBooks is locked because you have tried an incorrect password multiple times or if you tried to crack a code. Either way, the program locks up itself for safety purposes. Follow these set of steps if you want to know how to unlock the QuickBooks in this situation.
- Hit the Windows start button and then inside the search box type ‘Regedit’.
- When the application appears, right-click on it and click on ‘run as administrator’, next click on yes.
- Now in the Registry Editor click on HKEY_LOCAL_MACHINE >> SOFTWARE >> Microsoft >> Windows >> CurrentVersion >> Policies >> System.
- Click on this ‘System‘ folder to open it and then double-click on ‘EnableLUA‘.
- Edit the value data in ‘DWORD‘, and set a value 0 if it is 1.
- Click on OK to complete the steps and you will get a pop-up notification at the end to restart your system.
- Close all your running applications and now restart, and check if you are able to access the QuickBooks or not.
- If you want to again turn on the User Account Control then follow the same steps until you reach the ‘EnableLUA‘, now set the value data to 1. Again restart your system to apply the changes.
Winding-up
Reset QuickBooks Password involves certain procedures that we have discussed in today’s article. After going through all the procedures mentioned above, we hope you can easily Remove QuickBooks Password. Moreover, You can also reach the QB Data Services team who have expertise in overcoming QuickBooks-related problems.
Frequently Asked Questions (FAQs)
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What can I do if I can’t open my Company file even after resetting the QuickBooks password?
Make sure to update the QuickBooks application to the latest version and then try to open the QuickBooks Company File.
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Do QuickBooks Store my password?
No, the QuickBooks application never saves your password details.
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What are the various Requirements to Reset QuickBooks Password?
The password can have 8-16 characters, it must include at least one uppercase character, one uppercase character, 1 number (0-9), and 1 special character. Your password should not be used in the username, there should not be any spaces in your password.
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What If I forgot my QuickBooks Password?
go to intuit.com website, There on the login page Click on forgot QuickBooks Password and provide all necessary information in order to verify the account and generate a new password.
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What if I don’t receive an email to reset my QuickBooks password?
We recommend contacting the support team, as they have professional tools and equipment that can assist you in resetting your QuickBooks Desktop Admin Password.
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where are QuickBooks passwords stored?
QuickBooks passwords, like most application passwords, are not stored in plain text for security reasons. Instead, they are stored in a hashed and encrypted format within the company file (.QBW) itself. When you enter your password in QuickBooks, the system hashes and encrypts the entered password and compares it to the stored version. If the two match, you gain access.
For additional layers of protection, QuickBooks uses industry-standard encryption techniques to ensure that even if someone were to access the company file without authorization, deciphering the actual password would be challenging.
It’s also worth noting that Intuit, the company behind QuickBooks, doesn’t have access to individual user passwords. If a password is forgotten, the user usually has to go through a reset process rather than retrieving the original password.
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Why is QuickBooks asking me to update my password regularly?
Regular password updates are a security measure to protect your data. Periodic password changes reduce the risk of unauthorized access to your QuickBooks account.
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I’m locked out after entering the wrong Admin password multiple times. What should I do?
After several unsuccessful attempts, QuickBooks might temporarily lock you out as a security precaution. You can wait for a specific duration (usually a few minutes) and try again or use the “Forgot Password” option. If the problem persists, contact QuickBooks Data Service Professional to get instant assistance on Recovering your QuickBooks Password.
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What If the QuickBooks Automated Password Reset Tool Not Working?
If the QuickBooks Automated Password Reset Tool isn’t working, ensure you’ve entered accurate details, clear your browser cache, or try a different web browser. Confirm that you’re using the latest version of QuickBooks and have a stable internet connection. If you initiated a reset but haven’t seen an email, check your spam or junk folders. Should these steps not resolve the issue, it’s recommended to contact QuickBooks Experts for further assistance.
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