QuickBooks Multi-User Mode Not Working[Secrets Methods]

QuickBooks is a renowned accounting software widely used by small and mid-sized businesses. Among its various features, the multi-user mode is incredibly beneficial, enabling several users to work on the same company file simultaneously. However, at times, users face issues such as “QuickBooks Multi-user mode not working,” which disrupts the workflow and hampers productivity. This article explores this issue, its causes, and the signs that indicate this problem.

What is the QuickBooks Multi-User Mode Issue?

QuickBooks Multi-User Mode Not Working

The QuickBooks multi-user mode Not Working, which is also known as “QuickBooks won’t stay in multi-user mode,” is a common problem faced by many users. This issue prevents multiple users from accessing the company file at the same time. This can be frustrating, especially for businesses that require several individuals to work on the file concurrently, including QuickBooks 2022, QuickBooks 2019, and the recent QuickBooks 2023 versions. It is crucial to address this issue promptly to ensure the smooth running of business operations.

What Causes QuickBooks Won’t Stay in Multi-User Mode?

Various factors can trigger QuickBooks Multi User Mode Issues. These include:

  1. Network Issues: Connectivity problems can prevent QuickBooks from functioning in multi-user mode.
  2. Firewall Settings: Sometimes, firewall settings can restrict access to the company file, leading to this issue.
  3. QuickBooks Services Not Running: Services like QuickBooksDBXX/QBCFMonitor not running can also cause QuickBooks to not stay in multi-user mode.
  4. Incorrect QuickBooks Installation: An incorrectly installed QuickBooks software can lead to various issues, including the multi-user mode not working.

Signs For QuickBooks Unable to Use Multi-User Mode

Recognizing the signs of QuickBooks Multi-User Mode not working is the first step towards resolving the issue. These signs may include:

  1. Difficulty in switching to the multi-user mode.
  2. Inability for more than one user to open the company file.
  3. QuickBooks is slow during multi-user mode.
  4. Frequent disconnections from the multi-user mode.

Prevention Techniques For QuickBooks Multi-User Mode Not Working

Here are some techniques to prevent QuickBooks Multi-User Mode issues:

  1. Regularly Update QuickBooks: Regularly updating QuickBooks can prevent many issues as updates often come with bug fixes.
  2. Check Network Connection: Ensure that your network connection is stable as network issues can prevent the functioning of multi-user mode.
  3. Configure Firewall Settings: Proper configuration of firewall settings is necessary to ensure it doesn’t block QuickBooks from accessing the company file.
  4. Correct Installation: Ensure that QuickBooks is installed correctly on all systems using it.

In the next section, we’ll look into the troubleshooting steps to resolve this issue when it occurs.

Potential Resolution of Common QuickBooks Errors through Multi-User Mode Troubleshooting Methods

QuickBooks ErrorsPossible Resolution
QuickBooks Error H202✔️
QuickBooks Error H505✔️
QuickBooks Error H303✔️
QuickBooks Error H101✔️
QuickBooks Error 6000 77✔️
QuickBooks Error 6000 83✔️
QuickBooks Error 6190 816✔️
QuickBooks Error 6189 816✔️
QuickBooks Error 6069✔️
QuickBooks Error 6129✔️
QuickBooks Error 6150✔️
QBDBMgrn Not Running on this computer✔️
QBCFmonitorservice Not Running on this computer✔️
QuickBooks Error PS038✔️
QuickBooks Error PS077✔️
QuickBooks Error PS032✔️
QuickBooks Error 6000 304✔️
QuickBooks Error 15241✔️
QuickBooks Error 15215✔️
QuickBooks Error 1603✔️
QuickBooks Error 15311✔️
QuickBooks Error 6147✔️
QuickBooks Error 6150, -1006✔️
QuickBooks Error 80070057✔️
QuickBooks Error C=343✔️
QuickBooks Error C=224✔️
QuickBooks Error C=315✔️
QuickBooks Error C=47✔️

How do I fix the Multi-User mode not working in QuickBooks Desktop?

Step 1: Turn On and Off Multi-User Mode

Switching off and then turning on the multi-user mode can often rectify the issues that prevent QuickBooks from functioning properly in multi-user mode. This step essentially provides a kind of soft reset for QuickBooks, allowing it to realign its settings and configurations to facilitate the multi-user mode.

Follow the steps below to effectively turn off and then turn on the multi-user mode in QuickBooks:

  1. Open QuickBooks: Start by opening QuickBooks on your computer. Ensure that you have the necessary administrative rights to make changes to the software.
  2. Switch to Single-User Mode: Click on the ‘File’ menu option located on the upper left corner of the QuickBooks homepage. From the drop-down list, select ‘Switch to Single-User Mode’. This will change the mode of your QuickBooks to single-user.
  3. Switch Back to Multi-User Mode: After successfully switching to single-user mode, repeat the process but this time, select ‘Switch to Multi-User Mode’ from the ‘File’ menu. This will allow your QuickBooks to switch back to the multi-user mode.
  4. Check for Issue Resolution: Once you have successfully switched back to multi-user mode, check to see if multiple users can now access the company file simultaneously.

This simple switching process can rectify minor issues that prevent the multi-user mode from functioning as it should. However, if the problem persists, proceed to the next troubleshooting step.

Step 2: Update QuickBooks to the Latest Release

Outdated software can often lead to various operational issues, including problems with multi-user mode. Therefore, it’s essential to keep your QuickBooks updated to the latest release.

Here is a step-by-step guide on how to update QuickBooks:

  1. Open QuickBooks: Start by opening QuickBooks. Make sure you have administrative rights.
  2. Go to Help: Navigate to the top menu, click on ‘Help’, and select ‘Update QuickBooks Desktop’ from the dropdown list.
  3. Update Now Tab: In the update window, go to the ‘Update Now‘ tab.
  4. Download Updates: Click the ‘Get Updates‘ button to start downloading the updates. A confirmation message will appear once the updates are fully downloaded.
  5. Restart QuickBooks: Close and reopen QuickBooks to install the updates. You will receive a prompt to install the update when you reopen the software. Click ‘Yes‘ to initiate the installation.

By following these steps, you can update your QuickBooks to the latest version and possibly resolve the multi-user mode issues.

Step 3: Restart QuickBooks Database Server Manager

The QuickBooks Database Server Manager (QDSM) is a critical component that enables multi-user access. Sometimes, restarting the QDSM can resolve issues with the multi-user mode.

Here are the steps to restart QuickBooks Database Server Manager:

  1. Open the Run Command: Press ‘Windows’ + ‘R’ on your keyboard to open the ‘Run’ command.
  2. Enter Services Command: In the ‘Run’ command window, type ‘services.msc’ and click ‘OK’.
  3. Find QDSM: In the services window, scroll down the list of services until you find ‘QuickBooksDBXX’ (where XX stands for the version number of QuickBooks).
  4. Restart the Service: Right-click on ‘QuickBooksDBXX’ and select ‘Restart’. If ‘Restart’ is not available, choose ‘Start’.
  5. Close the Services Window: Once the service has been restarted, close the ‘Services’ window.

Restarting the QDSM often helps in resolving issues that prevent QuickBooks from functioning in multi-user mode. If the problem persists, move on to the next troubleshooting step.

Step 4: Verify QBD Folder Permissions

Incorrect folder permissions can limit access to the QuickBooks company file, especially in multi-user mode. Checking and adjusting these permissions can resolve these issues.

Here’s how you can verify folder permissions:

  1. Locate the Folder: Locate the folder where the QuickBooks company file is stored.
Verify QBD Folder Permissions
  1. Check Properties: Right-click the folder and select ‘Properties’.
  2. Go to Security Tab: Navigate to the ‘Security’ tab and check the group or user names listed.
  3. Check Permissions: If ‘QBDataServiceUserXX’ (where XX represents the version of QuickBooks) is listed, make sure it has Full Control. If not, add it and grant full control.

By verifying the folder permissions, you can ensure that QuickBooks can access its company files in multi-user mode.

Step 5: Reset Network Configuration

Network issues can sometimes interfere with multi-user mode. Therefore, resetting the network configuration can help resolve these issues.

Here’s how you can reset your network configuration:

  1. Open QuickBooks Database Server Manager: Open QuickBooks and navigate to the ‘Utilities’ section under the ‘File’ menu.
  2. Scan Folders: Click on ‘Scan Folders’ and select the folder where the company file is located.
  3. Reset Network Configuration: The scan will automatically reset the network configuration for QuickBooks.

By resetting your network configuration, you can fix potential network issues affecting multi-user mode.

Step 6: Disable Firewall and Security Software Temporarily

Sometimes, firewall settings or security software can interfere with QuickBooks and its multi-user mode. Temporarily disabling these can often resolve the issue.

Here’s how you can disable your firewall and security software:

  1. Open Security Software: Open your security software or firewall settings.
  2. Disable Temporarily: Look for an option to disable the software or firewall temporarily.
  3. Test QuickBooks: Try accessing QuickBooks in multi-user mode to see if the issue persists.

Remember to re-enable your security software or firewall once you’re done testing.

Step 7: Create a New Folder for the Company File

If none of the previous steps worked, you might need to create a new folder for your QuickBooks company file.

Here’s how you can do this:

  1. Create New Folder: Create a new folder in a location that can be accessed by all workstations.
  2. Move Company File: Move the .QBW file (your company file) to this new folder.
  3. Change Folder Permissions: Adjust the folder permissions to ensure full access for ‘QBDataServiceUserXX’.

By creating a new folder for your company file, you’re ensuring that it can be accessed in multi-user mode without hindrance.


Navigating through technical hitches like QuickBooks not operating in multi-user mode can be daunting, especially when it impedes your regular business operations. Nonetheless, the comprehensive methods described above are designed to aid you in resolving this issue in a simplified and user-friendly manner. From simple solutions such as updating your QuickBooks software or switching on and off the multi-user mode, to more advanced techniques like resetting your network configurations or verifying folder permissions, these troubleshooting steps should help alleviate the problem when performed in sequence.

However, if the issue persists despite trying all the suggested methods, it could indicate a more intricate problem that requires professional help. In such scenarios, do not hesitate to contact the QuickBooks Data Migration Services Team. They offer expert, personalized assistance and can be reached at their toll-free helpline number +1-888-538-1314. Always remember, while tackling technical issues may seem overwhelming at times, often the solution is just a few steps away. Be patient, adhere to the guidelines, and you should be able to get your QuickBooks software functioning seamlessly in multi-user mode once again.


James is a Technical Content Writer at QBDATASERVICES, specializing in QuickBooks, Sage50, MySQL Databases, Active Directory, email recovery, Microsoft 365, pattern recognition, and machine learning. He creates engaging technical blogs that help organizations and Database Administrators resolve issues. In his free time, James enjoys social media, web series, books, and experimenting with new recipes.

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