How to Change EIN in QuickBooks – A Comprehensive Guide

An Employer Identification Number (EIN), also known as the Federal Employer Identification Number, is a critical 9-digit number assigned by the Internal Revenue Service (IRS) to businesses within the United States for identification. Occasionally, there arises a need to update or change the EIN in QuickBooks, particularly when there’s a modification in the business entity or if an error was made in the initial entry of the EIN. This article provides an in-depth guide on how to effectively change your EIN in QuickBooks.

Before You Begin: Essential Considerations

Changing your EIN is a significant update that requires careful consideration. It’s imperative to ensure that your QuickBooks Payroll subscription is active. For those using manual payroll, QuickBooks also allows for EIN modifications. Before proceeding with any changes, verify that your payroll system reflects your current business status accurately.

Changing Your EIN with the IRS

It’s crucial to understand the implications and process of changing your EIN with the IRS. A comprehensive resource provided by the IRS is the “Employer Identification Number – Understanding your EIN” PDF, which offers valuable insights into this process. Remember, a change in business ownership might necessitate applying for a new EIN. Ensure you’re well-informed before initiating any changes.

Updating EIN in QuickBooks Desktop Payroll Service

Once you have your new EIN from the IRS, the next step is to update this information in QuickBooks. Intuit requires the new EIN for updating your payroll information.

  1. Download the ‘Assisted Entity Change Request Packet‘ from Intuit’s official website.
  2. Complete the form, ensuring all details are accurate, and then print it out.
  3. Obtain the primary owner’s signature on the form.
  4. Along with the form, include a copy of the EIN documentation from the IRS and your State Withholding and Unemployment numbers corresponding to the new EIN.
  5. You can submit these documents to Intuit via Fax, Email, or Post.

Need Assistance?

Changing your EIN in QuickBooks can be a straightforward process with the right guidance. If you need assistance while applying for a new EIN or completing the online form, our QuickBooks Data Service Team is here to help. Call us at +1-888-538-1314 for expert guidance through every step of the process. Our dedicated team is committed to ensuring a smooth transition for your payroll needs, so don’t hesitate to reach out for assistance.


James is a Technical Content Writer at QBDATASERVICES, specializing in QuickBooks, Sage50, MySQL Databases, Active Directory, email recovery, Microsoft 365, pattern recognition, and machine learning. He creates engaging technical blogs that help organizations and Database Administrators resolve issues. In his free time, James enjoys social media, web series, books, and experimenting with new recipes.

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