QuickBooks verify and rebuild utility

QuickBooks provides a multitude of important features that are necessary for the functioning of a business, including the recording of income and expenses as well as the management of invoices and accounts. Intuit® has also developed several extra tools that assist QuickBooks users with the numerous mistakes and problems that might arise when using QuickBooks. These tools can be found on the QuickBooks website. The QuickBooks Verify and Rebuild Data Utility is one example of a program that can repair or reconstruct data that has been damaged or corrupted in QuickBooks. Users of QuickBooks frequently deal with problems in the data, which can result in a variety of errors being generated by the QuickBooks application. However, with the help of the Verify and Rebuild data utility, such errors can be rapidly remedied. QuickBooks\’ Verify and Rebuild Data Utility will, with the touch of a button, either automatically find errors in the data or manually rectify them.

Read more: How to resolve QuickBooks error message 6150

What Kinds of Errors Can Be Fixed With the Help of the QuickBooks Verify and Rebuild Data Utility?

The following is a list of some of the most common issues that can be fixed by using the QuickBooks Verify and Rebuild Data Utility:

  • If you find that the list data is missing names or transactions, you can use the application provided by QuickBooks to verify and rebuild the data.
  • If the data for your company\’s balance sheet does not include all of the accounts, it is considered an error.
  • It seems that payments that have already been deposited are showing up as payments that need to be deposited.
  • Inconsistencies are what is causing a negative balance to be displayed in the report on invoices and bills.
  • Any critical error that results in the QuickBooks Desktop application becoming unresponsive.

IMPORTANT: It is strongly recommended that you use the QuickBooks Verify and Rebuild Data Utility on a frequent basis in order to keep your company file free of errors and to prevent any errors from occurring.

Using the Verify and Rebuild Data Utility: Step-by-Step Instructions

Verify the following points before attempting to recreate any data that has been damaged or corrupted

  • Make sure that you have updated QuickBooks Desktop to the most recent version that was made available.
  • Stop all of the applications that are running on Windows.

To use the verify and rebuild data tool, go out the actions that are indicated below

  • Launch QuickBooks Desktop, navigate to the utility menu item under the File menu, and then click the Verify Data button.
  • After confirming the accuracy of the data, if an error message does not appear, there is no need to run the rebuild tool because it indicates that the company file does not include any problems.
  • If you receive the error message \”Your data has lost integrity,\” it indicates that the file containing your data has been corrupted and needs to be repaired.
  • Now, pick Utilities from the File menu, and then click the \”Rebuild Data\” button.
  • On the popup box for the backup of the company file, click the OK button.
  • After making your selection, click the OK button to save the copy of the company file you just created on your computer.
  • After the backup file has been successfully stored on your desktop, the process of rebuilding the data will begin on its own automatically.
  • When the message \”Rebuild has Completed\” shows on the screen, click the \”OK\” button.
  • After running the Verify data tool, if the results show that there are no problems present, you will be able to restore the backup of your company file by selecting the Backup option from the File menu.

Be careful to give the Verify Data Utility one more try in order to check that all of the problems with your data have been fixed and that there are none remaining. In the event that the verify data utility once again discovered some issues in the data and the rebuild data tool was unable to repair the errors, then we need to figure out what the error is by studying the qbwin.log file that is placed in the QuickBooks folder.


James is a Technical Content Writer at QBDATASERVICES, specializing in QuickBooks, Sage50, MySQL Databases, Active Directory, email recovery, Microsoft 365, pattern recognition, and machine learning. He creates engaging technical blogs that help organizations and Database Administrators resolve issues. In his free time, James enjoys social media, web series, books, and experimenting with new recipes.